Back to top

Giving hosts notice

14 envíos / 0 nuevos
Último envío
Unregistered Imagen de anon_user
Giving hosts notice

I am curious how others manage the issue of giving notice. I personally tend to seldom know for sure where I will stop for the day until I am there or very nearly so. I seldom even know if I will be staying in a given town much less when. As a result I manage to stay with warmshowers hosts pretty seldom. I usually ask if they are OK with short notice when I make contact before the trip and skip any who are not. I then carry the culled list and usually manage to miss most of the potential hosts.

That said, when I do (rarely) manage to be a guest or host it has always been a positive experience.

WS Member Imagen de WS Member
Whatever works

I am a host and have no problem with someone phoning me on the day they arrive. I prefer short notice really. Then I don't have to plan my time around a cyclist who may never arrive because they encountered bad weather, good weather, mechanicals, better offers or whatever. I don't mind long notice really but those who give it are usually the ones who don't show up and usually don't make contact to say they aren't coming. So I'd say just ask, the worst that can happen is someone will say "no".

WS Member Imagen de WS Member

Personally, as a NEW host, I would like to know if I will be hosting someone in advance, especially someone with no experience. A month before that the tour is or may be planned through my area would be very nice.. Exact dates are not all that important. But it gives me a chance to exchange phone numbers, needs etc.

While I have more than one house, the side of a mountain for primitive hiking camping and a one room 4 person hostel (no, this is not a shameless plug LOL), this has only given me experience with those arriving by car, or Amtrak train.

With that said, I'm thankful for the couchsurfer guest that came over to surf yesterday, today and tomorrow that is a bicyclist. It helps that he has some experience couchsurfing so it depends on the person. He gave only short notice of a few days. With the rain last night, he would have been a drowned rat in the woods, and his trip to the laundromat a mute point, LOL!

WS Member Imagen de WS Member
Hi there. A month's worth

Hi there.

A month's worth of notice? I would say "impossible". Most people don't even know if they're going to a city, not to mention a location.

I just got back from a 72 day tour in Europe, 5 countries. My trip changed a lot. Might want to have a small set of requirements you put on your location (sheets/blankets, pillows, etc.) and have the guest rely on themselves. Prepare a sheet of FAQ (wifi, map, contact info, etc.) and you're done. The more flexible, the better. Rely on email.

Just as an aside, I found it strange that a lot of users provided phone numbers. Overseas travellers won't buy a phone as they should need an address to get a phone. email is best. Or Skype (I guess this could be used as phone).


WS Member Imagen de WS Member
I, too, am a last minute

I, too, am a last minute notice kind of traveler, mainly due to the fact I wing my way around doing 80+ miles a day. I tend to only contact host after a long hard haul or emergency. I try to send as much info in an email and call/text if that info is given. I do take in consideration time and day of the week. I figure the only answer is yes or no. I try to explain how little attention I need, just a piece of mind resting in peace, shower, and directions generally.

WS Member Imagen de WS Member
Giving hosts notice

I think most of us understand the possible constraints of timing and contact on the road... gear, weather, routes, cell/net coverage/access, etc. But in this day and age of technology, it's easier than ever to somehow get word... Just contact us as you can, with what info you have, and we'll take it from there... I've had people contact me as late as a hour before they arrived - I have the option of saying "sure!" or "sorry!" (I said "sure!") All hosts ask for is some respect.

My problem is when someone actually tells me a specific plan ("I will be there Thursday night") and then does not show up and does not contact me. Some people make the effort to prepare - clean the shower, mow the camping lawn, stock the fridge, make plans to have friends over to meet the biker, whatever. And then.... nothing...

I have my cell phone, work phone, home phone, & email address listed. I can get a call, a text, a voicmail, an email. In my most recent experience, we waited around for this guy to show up, as we were going out to dinner for my birthday and would invite him to join us. He never showed and never called.

24 hours later, he did email, saying progress was slower than he expected so he had to turn around early, so couldn't make it. Glad I did hear *something* but... would have been better to hear it before, not after.

WS Member Imagen de WS Member
Problem is, if he's from

Problem is, if he's from another continent, he's not going to have his cell phone activated here. Roaming fees, and even packages, can be very expensive. I had to turn my cell phone off because it was just way too steep. Those guys are thieves. Anyway, finding WiFi while on the road can be hard. I was surprised how bad some of the WiFi was while on the road. If people don't show up, then that's because things happen.

WS Member Imagen de Koga
Contact by phone..

This is OT but i don't understand how anyone want to travel without being able to use a mobile phone...!?
For personal safety and comfort i find it is an easy and affordable set up.
I would say that anyone, anywhere in Europe, is able to buy an affordable prepaid SIM card in the next Tobacco shop/grocery on the corner.
There is fixed mobile prices all over EU countries making a cross country call (28 Cent) or SMS (9 Cent) affordable.

I know of one who, in the middle of nowhere, was hit seriously by a "run away" car. -The only reason he survived was he's ability to call help from his mobile kept in his jacket ! If the phone had been on the bike, which were hundred meters away in total darkness, he would have died on the spot he landed.. This happened in Germany which, compared to many other parts of Europe, is a pretty civilized country to travel...


WS Member Imagen de WS Member
emailing hosts

I never carry a mobile phone when touring, particularly in foreign countries, however internet is generally pretty widely available. In the UK you can use them for free as guests of local libraries. I personally would also want to see the warmshowers email. Last minute is totally fine, if its possible we'll take you in, if not then nothing lost.

Unregistered Imagen de anon_user
I've been wondering the same

I've been wondering the same thing. In reality on a longer distance tour through multiple regions is is really too difficult to know exactly where you will be and when as there are so many factors that will change during your journey and effect your daily travel distances.

I prefer to take the chance of contacting someone at short notice and actually be able to make it there, rather than try and arrange something a week before and then not be able to stay there due to some other factor. What I expect from a host is only basic any way, a patch of grass in the back yard and access to a bathroom would be more than enough. I'm sure most people have no issues with providing this level of hospitality even at short notice. If they have no plans and have the time to share a beer and some stories then that is an added bonus.

Unregistered Imagen de anon_user
Advance notice

We live on the west side of rocky Mountain NP. Most cyclists come east to west over a very high mountain road...12,000 feet and the ride must be made in one day... No safe place to camp up there. We usually get one to three days notice, but there is NO internet access and NO cell phone access in the NP, so if someone will be very late they can not contact us until they are nearly at our home. We had one couple who called us from the edge of the NP at 9:45 pm and we felt we had to host them...they had no place to stay otherwise. Also camping on our lawn is not an option as we have bears, moose, etc. that are in the area and sometimes in the yard. We just try to accommodate anyone who comes through if we are available as we know they have few options if it is late in the day when they arrive.

WS Member Imagen de WS Member
You two deserve a medal.

You two deserve a medal. You're awesome.

WS Member Imagen de WS Member

As hosts, we're good with short notice. Heck, I even "capture" touring cyclists off the highway. Kinda fun that way. Less formalities. Advance notice ok too of course, but unless the cyclist stays in touch, don't expect us to sit around waiting.

As a potentail guest, I tend to give lots of advance 'warning' that I might be showing up. Gives the host time to check me out. I then give the host periodic email or text updates of my progress. Has worked just fine so far. Except for the rare no response. When that happens, I call if there's a phone #, figure the email might have fallen into a spam trap, or just over looked.

WS Member Imagen de WS Member

We host lots of cyclists. Probably a thousand just in the past 5 yrs. We are on a popular route. Short notice is ok for me. In fact, I find short notice better than waaay advanced notice that always gets jacked, due to unforeseen, flats, sick, detours, etc. In fact on my message on my phone, I say all the "leave a message" stuff, and at the end, I say "if you are a travelling cyclist, you are welcome here". Many cyclists have told me that it assauged fears that they would show up and be turned away..but in our rural area, there is sporadic cell service for several days' ride either way..And *I* figure that they got my number off warmshowers...
I do not like it when someone does make contact, and makes arrangements and then is a no show..Fine, it's their trip, but have the decency to call to cancel and say thanks anyway.
I've had 3 cyclists the past 4 days. One of them was a "repeat". He did the route one way, and now on his way back home, going the opposite way.

Tema cerrado